2016-2017 Elections

Dear English Graduate Students,

Welcome to the start of the 2016-2017 Academic Year! The English Graduate Student Society (EGSS) is excited to get the ball rolling and this means starting with elections.

The elected positions on the EGSS are President (represented by a PhD student) and Vice-President (represented by a MA student). Last year, Caroline Winter served as President and Alyssa Currie served as Vice-President. They will continue in their roles until after the election period has closed. If you have any questions about the positions, please reach out to them.

This post is the official Notice of Elections. The EGSS nomination period begins on 6 September 2016 and ends on 13 September 2016. If you are interested in running for either position, send an email to UVicEGSS@gmail.com. If you would like to nominate a colleague, please CC them on the email, as we will need their permission to present them as an official candidate. Two English Graduate students who are not running for the positions run the election. This year, Alyssa Currie and I are the election officers.

The election bylaws are included below for further information. The campaign and voting periods will follow later this month. Stay tuned for more information!

 

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BYLAW IV – Elections and Resolutions

4.1 Procedures for Elections

  1. Elections for Graduate Student Representatives (one from PhD students and one from MA students) shall be scheduled every year in September.
  2. Elections shall be conducted by secret ballot using the majority system.
  3. Elections shall be conducted by two (2) volunteer Election Officers, who are not permitted to run in the elections.

4.2 Notice of Elections

  1. Elections automatically end on the last business day of September every year.
  2. Notice of elections and call for nominations shall be given to members specifying the schedule of elections on the first day of classes in the fall term.
  3. Notice shall consist of not less than the following:
  4. One email notice to Department of English Graduate Students, sent to the Graduate Student listserv by the Elections Officer. Multiple email notices of elections are encouraged.
  5. Posting to the UVic Graduate English Facebook group < https://www.facebook.com/groups/uvicgraduateenglish/&gt;

iii. Single page advertisement of elections posted throughout the Department of English, including but not limited to: the Graduate Student Lounge (Clearihue C350), the Graduate Student Mailbox Area, and the Graduate Director’s office.

  1. Posting on the UVic EGSS website. < https://uvicegss.wordpress.com/&gt;.

4.3 Schedule of Elections

  1. Election Nomination Period
  2. Nominations shall open for at least seven (7) days.
  3. Campaign Period
  4. Campaigns shall open when the nomination period ends.
  5. Polling Period
  6. Polling must take place over at least three (3) business days.
  7. Counting of Ballots
  8. The counting of ballots must take place within two (2) business days after the close of polls.

 

  1. The counting of ballots should be conducted by the two (2) Election Officers.

 

4.4 Election Nominations

  1. Nominees must be members of the EGSS.
  2. Nominations should be sent via email to UVicEGSS@gmail.com with the heading “EGSS Nominations”
  3. In the case that the nominee is not nominating themselves, they should be cc’d on the nomination email

4.5 Voting and Ballots

  1. Election Ballots should contain the name of the nominees, the positions that they are nominated for, and a place to register a vote.
  2. Ballots should be provided in electronic form

4.6 Results shall be posted in at least the following locations: the Graduate Student Lounge, the Graduate Student Mailbox area, the UVic Graduate Student Facebook Page, and the UVic EGSS website.

4.7 Acclamations

  1. When a nominee runs unopposed, the nominee shall be acclaimed to the desired position at the following meeting.

 

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